It may not always be obvious but there are hazards in any workplace and they can cause injury and a loss of productivity. Here’s how to safeguard your office:
1. Dim the lights and use task lamps
Fluorescent lights in office environments are often too bright. Consider reducing the number of lights in your office. If there are specific tasks or employees that require additional light, you can always use a task lamp.
2. Stay clutter-free
Never keep boxes or files in walkways or in a place where people can trip over them. Cords should also never be stretched across walkways or under rugs.
3. Get a grip
Carpeting and other skid-resistant surfaces reduce the likelihood of slips and falls. If it’s not possible to cover the whole office in a carpet, then you can cover entrances where people might be coming in with shoes that could be wet from the elements outside.
4. Provide adjustable equipment
One size doesn’t fit all when it comes to chairs and other equipment. Providing adjustable equipment may seem like an unnecessary expense but it can greatly improve the comfort of employees, thus preventing strains and muscle aches that can exacerbate injuries and affect productivity.
5. Take the right step
Using chairs to reach high areas can be dangerous, especially if you use a chair with wheels. Every office should have a stepladder for such cases. Stepladders must be fully opened and placed on level, firm ground with workers never climbing higher than the step indicated as the highest safe standing level.
6. Keep cords in good condition
Damaged and ungrounded power cords pose a serious fire hazard. Cords should be inspected regularly for wear and replaced whenever possible. Ensure cords are not overloading outlets. The most common causes of fires started by extension cords are improper use and overloading.
7. Inspect space heaters
If employees use space heaters, verify that they are approved for commercial use and have a switch that automatically shuts off the heater if the heater is tipped over. Further, make sure space heaters are not placed near combustible materials such as paper.
8. Never block emergency exits
Emergency exits must always be kept clear at all times.
9. Shut the drawers
File cabinets with too many fully extended drawers could tip over if they are not secured. Additionally, open drawers on desks and file cabinets pose a tripping hazard, so always close drawers completely when not in use.
10. Establish an employee reporting system
Create a way for employees to report on hazards or safety concerns that they have. This help broaden your awareness of hazards in your office.
Ellies stocks cords, cable management tools and many other items that will improve the safety of your office.